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Define Student Housing Fees

The Student Fees form is used to create various fees that you wish to keep separate from room fees, such as fees for meal plans. You will create as many fees as needed and apply these fees to students in the Student Fee Setup form as appropriate. Students can be assigned multiple fees as necessary.

To create student fees:

  1. Open the Student Fees Setup form by clicking Housing >Setup >Fees/Refunds >Student Fees tab. The top data grid is a listing of all Student Fees that have been created. The bottom data grid, Active Students, is a list of all students with an Active housing record (designated in the Housing Maintenance window).
  2. To add a new Student Fee, right-click in the fee data grid.
  3. Supply field values…
  1. Fee Name
  2. Description of Fee
  3. Transdoc - Select appropriate TransDoc for this Housing fee. TransDocs are defined in the CAMS Manager module. They direct the fees charged to the appropriate accounts in General Ledger, and they also provide some default and grouping attributes. See TransDocs for more detail.
  4. Refund Group Refund Groups, previously defined, determine how a housing room fee will be refunded, if at all.
  5. Payment Type Designate whether this fee will be payable Single, Daily, Weekly, or Monthly.
  6. Amount Enter the payment amount based on payment type (i.e. daily, monthly, etc.).
  7. Early Termination Amount Should the housing contract be terminated early, will there be an early termination fee. If so, enter that amount here.
  1. Click Add to save new record.
  2. Repeat this process for each fee type needed.

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